1685 - Humanitarian Partnership Manager

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Posted: 28/02/2017 10:47
Start Date: Not Available
Salary: In line with Oxfam values & according to location
Location: Washington DC
Level: Management
Deadline: 27/03/2017 23:59
Hours: 36.00
Benefits: In line with Oxfam values & according to location
Job Type: Fixed Term

Closing date: 27th March 2017 @ 23:59 GMT

Interviews: w/c 10th April  2017                                                      

Contract: Fixed term (12 months)

Based in: Washington, USA

Salary: In line with Oxfam values and subject to location

The post holder must have the legal right to be employed in the US.

One person in three in the world lives in poverty. Oxfam is determined to change that world by mobilizing the power of people against poverty.

Around the world, Oxfam works to find practical, innovative ways for people to lift themselves out of poverty and thrive. We save lives and help rebuild livelihoods when crisis strikes. And we campaign so that the voices of the poor influence the local and global decisions that affect them. In all we do, Oxfam works with partner organizations and alongside vulnerable women and men to end the injustices that cause poverty.

Oxfam’s income in 2015/16 was €1,071m, 44% of which came from institutional donors. The confederation has ambitions to expand its number of affiliates, increase its portfolio of donor partnerships, and grow its global income, to achieve its 2020 strategy.

The Office of US Foreign Disaster Assistance, Food for Peace and the Bureau of Population, Refugees and Migration, and the New York based UN agencies (such as OCHA, UNICEF) are increasingly important and valued institutional partners for supporting the humanitarian work at Oxfam. 

The overall purpose of this role is to increase Oxfam's impact, influence, and income for Oxfam’s humanitarian programmes and advocacy work through its partnership with the donors in the United States. This role will contribute to that goal in several key ways: strategy development; relationship management, new business development; account management; capacity building; and external representation.

This role contributes to building the relationship between these donors and Oxfam as a confederation, but also to complement the existing relationships between Oxfam Affiliates and these donors. The Humanitarian Partnership Manager will focus mainly on OFDA, BPRM and FFP and UNICEF and UNOCHA, but will also be responsible for the further expansion of the relationship with the other New York based UN donors in coordination with affiliates. Please note Oxfam America does not accept USG funding.

The successful applicant will have success in building and maintaining relationships with donor agencies like OFDA, FFP, BPRM and/or other relevant donor agencies, with a quantifiable record of raising significant funds. S/he will have proven experience of leading on an organisational funding strategy, be a strong influencer with excellent communication, account management and relationship management skills (internal and external). We are looking for a strategic and analytical fundraiser, with the experience and ability to analyse the donor environment, identify trends in the market and anticipate changes. You will be value driven, accountable with a track record of stakeholder negotiation and donor leadership.

Fluency in English is required and competence in French and/or Spanish is desirable.

Oxfam International Secretariat is based in Oxford, with advocacy and campaigns offices in Washington DC, New York, Brussels, Geneva and a liaison office with the Africa Union in Addis Ababa.

Fluency in English is required and competence in French and/or Spanish is desirable.

Oxfam International Secretariat is based in Oxford, with advocacy and campaigns offices in Washington DC, New York, Brussels, Geneva and a liaison office with the Africa Union in Addis Ababa.

Oxfam International is an equal opportunities employer. We value diversity within our organization.

Team Purpose

Institutional income is increasingly important to the confederation; Oxfam’s income in 2015/16 was €1,071m, 44% of which (€443m) came from institutional donors. The confederation has ambitions to expand its number of affiliates, increase its portfolio of donor partnerships, and grow its global income, to achieve its 2020 strategy.

The creation of a new team within the OI Secretariat aims to establish an impartial shared service within Oxfam at the global level with a mandate to represent functional interests within the confederation and to provide specialist technical support for institutional fundraising. This team will both complement and boost the current functional resources across the Oxfam affiliates to harmonize ways of working between affiliates, to improve effectiveness and to deliver income growth and partnerships to help ensure greater impact and influence. 

A group of Partnership Managers will act on behalf of the confederation to strengthen Oxfam’s positioning, relationships, and strategic engagement with key institutional donors.

Under the leadership of the Associate Director of Institutional Funding, they will design new account management system, policies and procedures. They will convene regular donor portfolio meetings to review progress and plans of all account managers, and ensure delivery of annual account strategies and accountability to the confederation.

Job Purpose - Key Responsibilities and Accountabilities

The Office of US Foreign Disaster Assistance, Food for Peace and the Bureau of Population, Refugees and Migration, and the New York based UN agencies (such as OCHA, UNICEF ) are increasingly important and valued institutional partners for supporting the humanitarian work at Oxfam.  The overall purpose of this role is to increase Oxfam's impact, influence, and income for Oxfam’s humanitarian programs and advocacy work through its partnership with the donors mentioned above.

This role will contribute to that goal in several key ways: strategy development; relationship management, new business development; account management; capacity building; and external representation.

This role contributes to building the relationship between these donors and Oxfam as a confederation, but also to complement the existing relationships between Oxfam Affiliates and these donors. The Humanitarian Partnership Manager will focus mainly on OFDA, BPRM and FFP and UNCIEF and UNOCHA, but will also be responsible for the further expansion of the relationship with the other New York based UN donors in coordination with affiliates. These agencies will be referred to throughout the job description as ‘the relevant agencies’.

With regards to funds from the US Government, Oxfam affiliates engage with OFDA, FFP and BPRM to fundraise for live-saving, emergency response activities only. This post will be responsible for leveraging that support for the three largest Oxfam affiliates, OES, ONL, and OGB, and supporting other Oxfam affiliates to access funds via the pre-qualified Oxfam affiliates. Please note Oxfam America does not accept USG funding

1. Strategy Development

Work with Oxfam Affiliates to:

  • Develop a strategy to increase income, impact, and influence with the relevant agencies on behalf of the confederation, which is coherent with affiliate strategies and plans, note that the Oxfam America Programs Director and Humanitarian Director must sign off any USG funding strategy.
  • Develop an engagement plan and annual work-plan to deliver the relevant agencies funding strategy, specifically for each donor.  
  • Set and monitor indicators of success for the strategy including fundraising targets based on affiliate projections
  • Ensure that the relevant agencies funding strategy (per donor) is approved by the Associate Director of Institutional Funding and Oxfam America for any USG strategy.  
  • Monitor and report progress against the funding strategy at regular intervals to ensure that Oxfam is optimizing its strategic relationships with the relevant agencies.

2. Relationship Management

  • Seek opportunities to build and cultivate relationships between Oxfam and the relevant agencies officials in order to position the confederation as a leading development, humanitarian and influencing actor, and its affiliates as leading partners.
  • Support affiliates in managing their existing business with the relevant agencies by facilitating linkages, contacts and communication between Oxfam and the relevant agencies where appropriate
  • Assist the development of good communications between affiliates and the relevant agencies
  • Create opportunities for senior leaders within Oxfam to engage regularly with senior relevant agency officials
  • Seek to strengthen Oxfam's reputation as a reputable, credible, and leading network of organizations

3. New Business Development

  • Identify new opportunities for the relevant agencies and Oxfam to collaborate on development and advocacy programming
  • Seek early information and influence about forthcoming initiatives and priorities. 
  • Follow and keep an overview of new funding opportunities and aid modalities.
  • Communicate information on funding opportunities to affiliates, Knowledge Hubs, and regional/country offices appropriately (according to agreed communication lines)

4. Account management

Convene a working group of affiliate representatives responsible for managing our relationships with the relevant agencies in order to manage the account. For USG account management, this must be coordinated with Oxfam America in the first instance. Account management will include:  

  • Establish and maintain a pipeline of opportunities, proposals, grants, and engagement
  • Establish effective communications flows and mechanisms within the confederation for the relevant agencies, including the network of OI Regional Business Development Managers and affiliate donor leads.
  • Qualify and coordinate global funding opportunities
  • Manage bid /no bid processes for global funding calls with input from technical advisors, and make recommendations to senior program management in line with confederation protocols
  • Establish and maintain clear protocols for sharing information, communicating and engaging with the relevant agencies including contact history
  • Ensure information about relevant agencies funding opportunities, process, outcomes meetings, portfolio reviews and pipelines is communicated proactively and widely throughout the confederation
  • Hold Regular Account meetings to discuss overall progress towards agreed outcomes.
  • Ensure key intelligence from the relevant agencies is gathered centrally and regularly disseminated
  • Maintain data and analysis on key performance indicators relating to this account
  • Promote consistency of approaches and best practice across affiliates and country offices in relevant agencies proposal development, grant management and donor compliance.

5. Capacity building

Work with the OI and affiliate funding networks, particularly the Global Humanitarian Team to:

  • Ensure that advice, support and training materials on engaging with the relevant agencies and understanding their priorities and requirements are available and accessible to staff.
  • Jointly ensure the availability of functional expertise and knowledge about relevant agencies requirements, as required, to facilitate the submission of high quality proposals and effective management of  donor grants[1]

6. External representation

  • Facilitate effective and coordinated engagement between Oxfam affiliates and staff with officials in the relevant agencies Headquarters
  • Represent Oxfam at relevant civil society  platforms
  • Establish and build links and alliances with other INGO families and actors present in the donor capitals
  • Represent Oxfam at meetings and events with  donors and other external stakeholders

7. Team role

Work within the new Institutional Funding Team in the Secretariat, including:

  • Agree team vision and objectives
  • Develop a set of individual performance objectives that are regularly reviews
  • Contribute to setting up a coherent donor account management system
  • Support affiliates in building capacity for institutional funding
  • Contribute to analysis on confederation institutional funding and reports to senior management

Technical Skills, Experience & Knowledge

Essential

  • Strong working knowledge, experience and track record of success with a OFDA, FFP, BPRM and humanitarian UN agencies or other relevant agency(or comparable donor agency)
  • Demonstrable experience of creating relationships and networks with OFDA, FFP, BPRM and humanitarian UN agencies
  • Proven experience of leading on an organizational funding strategy for a donor like OFDA or other relevant agency
  • Demonstrated experience of building the capacity of others on working with institutional donors, using a range of formal and informal methods
  • Fluency in English
  • The ability to engage with diverse stakeholders in a way that leads to increased impact for the organization, and to spot and create opportunities to influence  the relevant agencies effectively and facilitate increasing access to funding for Oxfam’s programs.
  • Experience of working within a networked and multi-cultural organization, building relationships of trust with colleagues in different entities and countries in order to work effectively and flexibly to achieve impact
  • Comfortable to make transparent decisions, which are consistent with organizational strategies and values, and to adapt decision making modes to the context and needs
  • Ability to effectively empower and enable others to deliver the confederation’s goals through creating conditions of success
  • Ability to analyze the donor environment and identify trends, anticipate changes, be comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
  • Ready to be held to account, and ability to hold others to account in a consistent and respectful manner
  • High degree of self-awareness of strengths, weaknesses and impact on others.
  • Experience in fundraising for humanitarian and/or advocacy programming both at HQ and country level in an organization like Oxfam.

Desirable

  • Existing relationships and networks with US Government humanitarian agencies, OCHA, or other UN New York based staff
  • Experience of building the capacity of others to work with the OFDA or OCHA Donors
  • Experience working in a matrix environment
  • French or Spanish language skills

 

Key Behavioral Competencies

Competencies

Description

Decisiveness

We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

Influencing

We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Humility

We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building

We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.

Listening

We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.

Mutual Accountability

We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity

We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.

Systems Thinking

We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Strategic Thinking and Judgment

We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Vision Setting

We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.

Self-Awareness

We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Enabling

 

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.


[1] The affiliate leading on a donor proposal has the responsibility to ensure the country or other team that will manage the grant if successful have the required knowledge, training and support on donor requirements.  

*Please note that applications that do not have a covering letter and Résumé/CV will not be considered (you will need to combine your Résumé/CV into one document before attaching it to your application)



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