1924 - Personal Assistant to the OI Program Director

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Posted: 08/11/2022 13:07
Start Date: Not Available
Salary: In line with Oxfam values & according to locations
Location: Global South preferred, where Oxfam has presence
Level: Administrative
Deadline: 05/03/2023 23:59
Hours: 36
Benefits: In line with Oxfam values & according to locations
Job Type: Permanent


Personal Assistant to the OI Program Director


Closing date: 22nd November @ 23:59 GMT

Interviews: TBC

Location: Global South preferred, where Oxfam has a presence and is able to employ via direct

employment or hosting

Contract: Permanent 

One Oxfam Grade: D1

Salary and benefits: Oxfam International is unable to guarantee the obtaining of a work permit for the role. Candidates must have and be able to retain the legal right to work in the location in which they are based. We are not able to support the relocation of a candidate to take up the position in another Oxfam location

Flexible working: We believe flexible working is key to building the Secretariat of the future, so we’re open to talking through the type of working arrangements that might work for you.

The Role

Oxfam International is looking for a Personal Assistant to the Program Director to provide high-level PA support to the Director of the International Programme Team and project management on key initiatives.

Please see the Job Description for further details.

Who we’re looking for

  • Excellent interpersonal skills, proven influence and negotiating skills at senior levels, and the ability to influence across Oxfam and externally, and act with diplomacy and discretion
  • Proven ability to work well under pressure, juggling multiple tasks, and retaining a positive, ‘can-do’ attitude.
  • Experience working as a PA at CEO/Executive Director level.
  • Proven ability to analyze and synthesize large amounts of complex information and communicate it simply
  • Ability to think strategically and identify opportunities, challenges, and risks
  • High levels of Project Management skills in complex environments
  • Ability to work quickly and effectively, thrive in a high-pressure environment, and be tenacious
  • Proven ability to organize, plan and prioritize work
  • Desire to develop skills and learn; ability to work flexibly, be service-oriented, and understand how to support busy people effectively and able to adapt readily to change
  • A good working knowledge of Oxfam’s procedures, systems, and practices with an understanding of Oxfam’s strategic and budget planning cycle
  • Proven ability to develop and maintain administrative systems
  • Expertise in producing minutes for key internal and external meetings
  • Proven ability to work accurately with attention to detail and to produce clear written communications, letters, reports
  • Excellent computer skills including word processing, spreadsheets, and databases, and a willingness to develop new skills
  • Commitment to equal opportunities and to promoting gender in all aspects of Oxfam's work
  • Availability to travel, maximum 15 % of the time. Time flexibility to ensure coordination with other time different countries.
  • Ability to respond to a variety of questions relating to the job
  • Effective use of technology and department procedures to assist in the achievement of objectives

What we offer

At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfillment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a fair compensation package and to providing a flexible, supportive, working environment

How to apply

Please upload an up-to-date CV and a covering letter, clearly explaining your suitability against the essential criteria in the job profile.

Kindly note that only shortlisted candidates will be contacted – usually within 2 weeks of the closing date.

About us

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice.

Across regions, from the local to the global, we work with people to bring change that lasts.

Our vision is a world that is just and sustainable. A world in which people anthe d planet are at the center of just economies. A world in which women and girls live free from gender-based violence and discrimination. Where the climate crisis is contained, inclusive and accountable governance systems allow for those in power to be held to account.

Our work is grounded in the commitment to the universality of human rights. Driven by diversity and founding our asks in evidence and experience, we take sides against poverty and injustice everywhere.

All our work is grounded in our commitment to being feminist in everything we do, and our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity, and Equality; and feminist approaches guide all our analysis, action, and interaction.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures

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